Guernsey 2023 NatWest International Island Games (2023 Games LBG) – Privacy Notice 

General 

This Privacy Notice sets out how the 2023 Games LBG processes data on individuals and the rights of those individuals in respect of that personal data. 

Any questions relating to this Privacy Notice or requests for personal data should be directed to dataprotection@guernsey2023.gg in the first instance. 

Who we are

2023 Games LBG is a registered charity (CH537) established to organize and run the 2023 NatWest International Island Games to be held in Guernsey.

The Data we hold

2023 Games LBG processes all the data necessary for the administration of the 2023 island Games.  The type of data we may collect and process includes:

• Contact details (including names, postal addresses, email addresses and telephone numbers);
• Information provided by Volunteers;
• Information provided by Athletes regarding their personal achievements;
• Financial information, such as payment related information;
• Information required to meet legal requirements;
• Correspondence;
• Any other information that may be provided to us. 

Purposes of Processing

Purpose - Lawful Basis of processing

Administration of Volunteers - Consent and legitimate interests

Administration of the Games - Consent and legitimate interests

Sources and Recipients of Data

The sources of data may include:

• Government departments,
• Individual data subjects themselves, 
• Information provided by previous Island Games organizers,
• Third parties directly connected to the data subject, or 
• Information in the public domain.

Potential recipients are:

• The individual data subjects themselves,
• Organizers of subsequent Island Games
• Relatives, guardians or other persons associated with the data subject,
• Government departments,
• The Press and media,
• The General Public via Publicly accessible Games website,
• Courts or tribunals,
• Providers of services (legal, governance or otherwise, including any bank or financial institution providing services), where disclosure is necessary for that service to be provided,
• Law enforcement agencies,
• Persons making an enquiry or complaint.

Rights of individuals

Individual Data Subjects within the European Union (or any jurisdiction with equivalent legislation to the European Union General Data Protection Regulation) have certain rights in respect of their personal data.

Anyone wishing to exercise those rights (including the right: to withdraw consent to processing; of access to data; to have data corrected, updated rectified or erased; for access to be restricted; or to object to processing) should send a request in the first instance to dataprotection@guernsey2023.gg.

Retention

2023 Games LBG keep data only for as long as necessary to fulfill the purposes for which the data are held.

Email Disclaimer 

Emails (and any attachments) are confidential and intended for the sole use of the intended recipient(s).  Any review, use, distribution or disclosure by others is strictly prohibited. If you are not the intended recipient, please notify the sender by reply email and delete all copies from your system. Opinions, conclusions and other information expressed in this message are not given or endorsed by 2023 Games LBG unless such information is transmitted in the normal course of its business.

Contact Details

2023 Games LBG have appointed a Data Protection Officer and all enquiries related to this Privacy Notice or any request to exercise any of the rights described above should be sent to:The Data Protection Officer, 2023 Games LBG, NatWest International Island Games – Guernsey 2023, La Villiaze, St Andrews, Guernsey, GY6 8YP or by email to dataprotection@guernsey2023.gg

Changes to this Privacy Notice

2023 Games LBG will keep this privacy notice up to date and updates will appear on our website at:

www.guernsey2023.gg

Complaints and Appeals

Anyone who is not satisfied with the manner in which their personal data is being processed by the 2023 Games LBG and who has tried unsuccessfully to resolve the matter has the right to complain to the regulator:

The Office of the Data Protection Authority, St Martin’s House, Le Bordage, St. Peter Port, Guernsey GY1 1BR

Tel: +44(0) 1481 742074  Website: www.odpa.gg, where a complaint may be lodged.

Last updated: March 2022